PERSONAL ASSISTANT

Providing assistance to the General Manager, including but not limited to general office management, meetings coordination, etc.
• Prepare and edit correspondence, communications, presentations and other requested documents.
• Ensure GM receives timely and accurate reporting.
• Provide refined calendar management to GM: Manage and maintain schedule up to date, coordinate and arrange meetings, events, appointments and travels. Further, prioritize inquiries and requests while troubleshooting conflicts with little guidance to ensure smooth day-to-day engagements.
• Design and maintain an updated database of all documents through a proper filing system and secure information through regular backups.
• Conduct research on specific topics when needed.
• Collect and analyze data to prepare reports and documents using the corporate formats where required.
• Coordinate with Finance on the full set up of the monthly and quarterly reviews.
• Record, transcribe and distribute minutes of meetings.
• Manage incoming calls by monitoring, screening, responding and distributing the calls. Also, receive and interact with external visitors.
• Liaise with internal staff at all levels.

• Minimum 4 years’ experience providing support at a high level
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures
• Bachelor’s degree is a must
• organizational and planning skills
• communication skills
• information gathering and monitoring skills
• problem analysis and problem solving skills
• initiative
• confidentiality
• team player
• attention to detail and accuracy
• adaptability

Intermarket is the retail network of ORA Invest – under Webcor Group. The goal of this business is to be among the 3 largest retail chains in Angola by 2022. Currently, ORA includes 4 supermarkets with around 600 employees, including the head office employees.